Community Outreach Coordinator Position Description
Position Classification: full-time, non-exempt
Reports to: GGUW President and CEO
General Job Description: The Community Outreach Coordinator is responsible for supporting the external events of Greater Gallatin United Way (GGUW) to generate awareness and support. This position develops high-quality relationships across the region to promote GGUW, our programs, volunteerism, and resources. This role includes general strategic event planning, event set up, breakdown and staffing. Duties may include event support for fundraising campaigns, volunteer matching and promotion, and kidsLINK Afterschool event management. This position requires an organized and competent professional with strong interpersonal, communication and time management skills, comfortable working with people (in person, virtually and on the phone) and able to assist on a variety of functions duties with accuracy and speed. The successful candidate has an ability to analyze and prepare reports from multiple sources of information and has a strong commitment to community impact and equity.
Work hours: Typical hours Monday through Friday, 8:30am to 5:00pm; some nights and weekends depending on events.
Key Areas of Responsibility include, but are not limited to:
Community Outreach
- Develop community event strategy and budget with annual calendar, staff support, and supplies within four County service areas to promote GGUW.
- Identify and seek external opportunities and events to promote GGUW, our programs and volunteer opportunities.
- Staff events and coordinate giveaway materials, signage, and tabling for events.
- Responsible for managing and overseeing all community relations events.
- Achieve monthly community engagement/outreach goals.
Event/Marketing Support
- Assist with the planning of event logistics, including but not limited to communications, site visits, venue and vendor management, staffing, reservations/attendance, analysis and reporting, flawless execution day of event, and post event follow-up to include debriefs and thank you notes.
- Support Day of Action event with building event resources through outreach, event support and team collaboration.
- Research and execute targeted number of outreach presentations within the Greater Gallatin community to expand marketing, relationships and resources to GGUW.
- Support event logistics and event support for GGUW’s United Night of Giving fundraising event while regularly attending and leading annual event committee. (including increasing auction and sponsorship support)
- Assist with public relations/media/marketing coordination in conjunction with staff marketing professionals.
- Collaborate with GGUW staff on all volunteer event planning, matching and execution.
Development Support
- Manage a portfolio of workplace campaigns annually including building relationships with campaign coordinators, workplace staff and leadership to generate revenue for GGUW.
- Identify, plan and execute 3rd party fund raising opportunities by strengthening relationships with area constituents.
- Meet and exceed revenue targets with workplace campaigns and 3rd party events.
- Work with workplaces to identify opportunities for giving and growth.
- Maintain donor database by updating and entering new records of pledges, payments, and in-kind gifts; ensure accuracy of 2,700+ individual/corporate profiles.
- Generate reports, specific data requests, and other materials for internal and external reporting purposes.
- Develop and prepare correspondence to donors and prospects including thank you letters, invitation and other direct mail campaigns.
- Prepare and mail donor acknowledgements for donations, pledges and in-kind gifts.
- Assist with grant and campaign research and activities.
- Identify potential corporate and grant funding opportunities on a local, state, and national level to accelerate community-level change. Support in gathering requested data and documents as required by funders.
- Maintain accurate records pertinent to the organization. This includes prospect lists, designation and gift data, event attendance and volunteer committee rosters.
- Track and maintain relationships within donor database to advance relationships and giving.
-
Minimum Qualifications: 2 years minimum experience working in a professional office as in sales or marketing. Bachelor’s Degree preferred. Previous non-profit experience preferred.
-
Desired Personal Skills and Characteristics: Excellent written and verbal communication skills; Friendly, team-oriented, and flexible; Professional demeanor, dependable, and punctual; Self-motivated and energetic; Strong project management skills; Organized and detail-oriented; Accuracy in documentation and filing; Ability to handle multiple complex tasks simultaneously; Able to work well in a fast-paced environment; Able to work independently; Experience in meeting facilitation; Capable of working with diverse populations and organizations; Able to lift and carry at least 15 pounds; Must have own transportation;
-
Computer / Software Skills: Proficiency in typing and data entry; Proficiency in Microsoft Word, Excel, and Outlook; Experience with CRM / fundraising software and QuickBooks preferred.
- Business travel within Gallatin Valley is required; mileage reimbursement provided at IRS rate
